Now that you've built an app and customized it to suit your business process, the only step remaining is to share it. Sharing an app means enabling your users to access some or all components in that app. In this Recruitment Management app, the manager needs to be given access to the app. To share the app:

1.    Click Share at the top-right corner of the Design page:

2.    Select User:

3.    Enter the email address of the user with whom you want to share your app with, below Add Users.

4.    Select Add Permission Set in the dropdown below Choose a permission. The Add Permission Set pane will appear.

5.    Enter a name and description (optional) for the permission set.

6.    Select the components that you want your user to be able to access, and the actions they can perform. For this Recruitment Management app:

·       Check the View checkbox against the Application Form, then select the All Applications report. (The manager should not be able to add entries in that form; they should be able to view all entries submitted; they should not be able to edit any of the entries)

·       Check the Access checkbox against the Schedule Interview form, as the manager should be able to add entries through it.

Access the Recruitment Management app

1.    The candidates apply to the recruitment process using the published Application Form. As each application is submitted:

·       The Application Status field is set as 'Applied'

·       An email is sent to the email address that the candidates input in the form

2.    The manager accesses the Interview Calendar Report. The manager schedules an interview by clicking on the required date in this report.

·       This will open the Schedule Interview Form, as shown below

·       The manager will select a candidate and set their interview's date and time, and then click Submit:

3.    Once the manager schedules an interview, the following happen:

·       An entry appears in the Interview Calendar Report

·       The Application Status of that candidate is updated from 'Applied' to 'Scheduled for Interview'

·       An email is sent to the candidate, informing the date and time of their interview

4.    Once the interview is over, the manager can update if the candidate is selected or not, as follows:

·       Select the required record in the Interview Calendar Report. The Detail View will appear:

·       Click the Edit button. The Schedule Interview form will open with the details of the selected record.

·       Set the Selected? field as Yes to select that candidate, or No to reject the candidate, then click Update. Based on the selection, that candidate's Application Status is udpated as 'Selected' or 'Rejected'.

5.    The recruitment executive (yourself), as the administrator (or admin) of the app, has access to all the components in the app. You can use the Dashboard page to view all of the recruitment-related information in one place.